Our annual conference, entering its 32nd year, draws a diverse audience of rural and urban farmers, industry professionals, entrepreneurs, educators, advocates, homesteaders, and others for intensive learning on sustainable agriculture and food system topics.
Virtual conference: Our virtual conference will be held January 17–19, 2023. We will offer approximately 15 live and 15 on-demand virtual sessions.
In-person conference: We will host our in-person conference and trade show in Lancaster, Pennsylvania at the Lancaster County Convention Center on February 8–11, 2023. The in-person conference will have two plenaries, six to eight half-day sessions, 60 to 70 one-hour sessions, social and networking events.
Our overarching goals for the conference are to:
Deadline to submit proposals: June 30, 2022
Final notification of proposal status: October 3, 2022
Note: We evaluate proposals throughout the open RFP window, and may be in touch with feedback prior to the final notification of proposal status.
We welcome and encourage you to contact us for feedback on your ideas prior to submission. Please contact Kristin Hoy at firstname.lastname@example.org or 814-349-9856 x705.
We work with a volunteer committee to assemble conference programming that meets the needs of our diverse audiences. We evaluate proposals using the following criteria:
If your session(s) is accepted, we’ll work with you to refine the content to align with our conference goals and audience expectations as needed. We’ll also help you prepare for presenting at the conference. You’ll be required to attend one to two meetings with Pasa staff and you’ll need to provide additional session and speaker details. If your session is scheduled for the virtual conference, you may need to work with Pasa staff to pre-record your presentation.
Farmers and aspiring farmers
Approximately 50% of conference attendees are current farmers—over half of whom have farmed for eight or more years. Another 15% of attendees plan to start farming in the next three years. Our farmers and food producers range in scale (from less than an acre to hundreds) and location (urban to rural).
Food system professionals and changemakers
Our conference also seeks to build bridges between farmers, food system professionals, and communities through a shared love of food and craft, as well as a shared commitment to environmental conservation and food justice. In fact, nearly all of our non-farmer attendees also produce agricultural products in some way. Our attendees include value-added producers, agriculture and food system professionals, educators and researchers, policy makers and advocates, and youth.
Our conference provides programming relevant to farmers at all stages of their careers–including aspiring, beginning, and experienced farmers, as well as farmers transitioning into retirement.
We also seek to cover a broad range of topics relevant to the sustainable agriculture movement and the full breadth of a healthy and just food system.
We will organize our programming under the following categories:
In addition to the categories listed above, we seek to address several important themes, including certified organic production and practices; climate change adaptation and mitigation; and diversity, equity, inclusion, and justice in the food system.
All individual sessions, regardless of format and length, can include up to four presenters. For most topics, we highly encourage including a farmer or food system practitioner as part of the speaker lineup.
You are welcome to propose multiple related sessions to form a series, but they should be designed to accommodate participants who will only attend one or some of the sessions in the series, as well as participants who will attend all of the sessions in the series.
Note: Trade Show programming will be arranged separately from this proposal process. If you are interested in presenting a short (up to 20 minute) session on our Trade Show Stage about a product or project, please contact Kristin Hoy at email@example.com.
As a nonprofit education organization, we try to stretch our budget as far as possible to maximize the impact of our program. We also understand that some speakers may need additional support to participate in our conference. When you fill out the proposal form, you will have the opportunity to share your compensation needs. Here are some guidelines regarding compensation requests:
Virtual conference speakers
In-person conference speakers
Speaking fees or other support requests
Limited funding is available to cover speaker requests beyond our standard compensation noted above. We are a nonprofit organization and we ask presenters to consider this when making requests. We are willing to consider non-traditional requests. Waived speaker costs can be included as part of in-kind support. Please be specific in your requests, and we will do our best to meet them.
Click the button below to submit your proposal using our online form. To submit multiple proposals, you will need to complete the form once for each submission.
You will be able to save your progress. After submission, the primary contact you list will receive a copy of the responses.