Posted: Thu, May 12, 2022

Harrisburg, PA job

Phone Number: 7175641700


Job Title: Agriculture Acquisition Manager
Location: Central Pennsylvania Food Bank – Harrisburg, PA
Reporting Relationship: Director of Food Sourcing and Logistics

Position Summary: The Central Pennsylvania Food Bank (CPFB) Agriculture Acquisition Manager (AAM) is responsible for managing all purchased and donated agricultural related products for CPFB. This position will determine when to purchase and replenish all agricultural category items to supplement the receipt of the daily food donations and United States Department of Agriculture (USDA) items and many others as necessary to keep the CPFB stocked in appropriate fresh, frozen and shelf stable ag related food items. The AAM will also specifically manage the purchases and relationships needed to maintain and grow the various agriculture related programs and grants including Pennsylvania Agricultural Surplus System (PASS), Mid Atlantic Regional Co-op (MARC), FARM Grant program, auctions, retailer produce DC locations and continue to develop new relationships and partnerships pertaining directly to agriculture. The AAM works closely with the Director of Food Sourcing and Logistics (DFS&L) to ensure various grants have been fulfilled with Pennsylvania Department of Agriculture (PDA) and USDA and the AAM will monitor the funding balances and other necessary requirements, and purchase opportunities for these programs. This position will regularly collaborate with several internal departments and programs at CPFB, including the Senior Retail Donation Manager, Dispatching, Purchasing, Customer Service, Agency Services and Programs, Finance Department, Inventory Control Manager and Warehouse Operations. The AAM may also co-supervise other Agriculture and Retail Acquisition Coordinators as those positions become available within the service territory.

Job Accountabilities:
• Thoroughly understand the Central PA Food Bank’s mission, policies, culture, values, history, key stakeholders, programs, and finances.
• Manage the current participants and seek new farmers and agriculture related entities for the PASS Program. Negotiate and make all decisions on reimbursements for the participants and complete the necessary paperwork to set up new farmers and agriculture related entities.
• Manage the FARM Grant program evaluating and determining which farms and farmers to include in the program. Negotiate and make all decisions on reimbursements for the participants and complete the necessary paperwork to set up new farmers and agriculture related entities. Coordinate with the Senior Retail Donation Manager to match farmers with agency partners.
• Foster new and maintain all existing relationships with current agriculture partners including Lady Moon Farm, First Fruit Farms, Leola Auction, Brian Campbell Farms, Warrington Farms, etc.
• Continue to grow and expand the Bid, Buy, Donate Program within our service territory.
• Participate in the Feeding PA statewide bi-weekly PASS phone calls and statewide in-person meetings with the Director of Agricultural Partnerships.
• Participate in conferences, meetings and events in agricultural related associations, chambers, councils, and other entities that we are currently members of or asked to participate in, including the PA Fruit and Vegetable Growers Association, PA Farm Bureau, PA Sustainable Agriculture, Future Farmers of America, Penn State Extension. Public speaking, including some presentations to groups, will be necessary.
• Collaborate with the Marketing and Communications Department to develop specific marketing materials to promote the numerous agriculture programs that CPFB has developed and operates.
• Commit to being on the road at least 2+ days per week visiting farms, farmers, auctions, farmers markets, co-ops, making new and maintaining existing agriculture relationships.
• Analyze and review weekly, monthly, and quarterly produce needs of the agency partners and what their peak distribution periods are and how they distribute produce – via bulk, boxed or mixed items.
• Create and maintain a database of primary farm contacts and their pricing, products, volume, and any additional information necessary to maintain these relationships.
• Establish and cultivate a prospective list of farmers and agriculture contacts to pursue each season.
• Coordinate with the Purchasing Department to request any fresh USDA Bonus product offerings, and work with the Warehouse Manager in Williamsport and the Refrigerated Foods Manager in Harrisburg to coordinate, monitor and manage all allocated USDA Bonus fresh commodities, track their delivery, and collaborate with the Purchasing Department to maintain and update spreadsheets so that they are current for Operations staff.
• Scan and evaluate the Feeding America websites for special food offerings through the purchasing portal, Produce Matchmaker, and Choice as needed or directed.
• Forecast and order the weekly produce needs for the member agencies and food bank programs, including Fresh Express, Military Share, etc., utilizing the fresh resources of the MARC, PASS funding and other avenues as appropriate.
• Administer all necessary purchasing and receipting requirements to comply with specific funder requests as grants are awarded to the CPFB for fresh food purchases.
• Make sure all agricultural food donations and purchases are being handled properly and distributed in a safe manner.
• Support special events as necessary.
• Perform other duties as assigned.

Education and Experience:
Education: A college degree preferred or three to five years’ relevant work experience.

Experience: A minimum of three years’ experience in a purchasing and/or sales position or equivalent experience. Farming or agriculture experience desired and non-profit or food bank experience is a plus.

Knowledge, Skills, and Abilities:
• Passion for the Food Bank’s mission and core values.
• Ability to understand and work with the diverse dynamics of a non-profit as well as multi-cultural populations.
• Sensitivity to diversity, and the ability to work with people of different nationalities, ethics, origins, and socioeconomic levels is essential.
• Possess honesty, integrity, and a commitment to the CPFB’s mission.
• Ability to work as part of a high-performance team and be a strong team player.
• Passion for customer service excellence (internal and external), professional etiquette, personal boundaries, and the ability to maintain confidentiality.
• Must be friendly, outgoing, have a positive attitude and comfortable speaking to people in public and on the telephone.
• Must have professional demeanor with the ability to work cooperatively and independently across all levels of the organization.
• Must be detail oriented with the ability to work independently, plan, prioritize, take initiative, resolve problems, and meet deadlines.
• Must be reliable with high integrity and strong work ethic.
• Exhibit strong verbal, written, analytical, presentation, planning, time management, and organizational skills. Ability to write, edit, and proofread correspondence and presentation materials for accuracy and style.
• Possess effective negotiation and problem-solving skills.
• Maintain a positive attitude and professional relationship towards all food donors, partner agencies, and colleagues.
• Able to multi-task, quickly switch gears, and adapt well to change.
• Even temperament, doesn’t fluster easily.
• Ability to maintain a professional food bank image at all times.
• Ability to work evenings, early mornings, and weekends as the job requires.
• With the use of the food bank vehicle, ability to travel 2-3 days per week within a 27-county territory.
• Must be able to work remotely part of the time, with suitable internet access and workspace.
• Ability to work in a fast-paced environment.
• Ability to attend departmental and all-staff meetings as directed, staying informed of ongoing changes in departmental and overall organization.
• Knowledge of the organization’s computer software and systems, including Microsoft Office Suite, department-specific software systems, telecommunications, and internet applications.
• Ability to operate standard office equipment (machines, tools, and devices) used in performing only the essential function include computer and related equipment, typewriter, calculator, photocopier, fax machine, and telephone.

Supervisory Responsibilities: One to three Agriculture Acquisition Coordinators who may be cross- trained with some retail donation responsibilities and functions.

Physical Requirements or Licenses:
• A valid driver’s license with history of a good driving record; access to a viable and dependable transportation are a must.
• Ability to travel that may include consecutive overnight stays, and traveling by car, bus, and airplane.
• Conditions may include working outside in inclement weather, working closely with others, working alone, and working protracted or irregular hours.
• Visits to farms, processing plants, auctions, and other agricultural sites will be required and will include all types of weather and ground conditions.
• Must be able to occasionally lift or move up to 30 pounds.
• The CPFB work environment is moderately loud.